Administrative Assistant Principal

The Administrative Assistant facilitates the efficient operation of the President's Office by performing a variety of clerical, support and administrative tasks.

Duties/Responsibilities:

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and students.
• Coordinates and schedules travel, meetings, and appointments for the President.
• Prepares agendas, rosters, meeting minutes and packets of information for Board Committee members.
• Works with Advancement and the President's benefactor portfolio to schedule calls, meetings and trips for the purpose of fundraising.
• Assists in maintaining donor data in NXT/Blackbaud.
• Active role in onboarding new members of the Board of Trustees and new leadership team.
• Plans events for the SLUH community and assists with community outreach for Loyola Academy.
• Serves as an interface and co-moderator for the President's Ambassadors.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and plans for the Board Retreat and quarterly Board meetings
• Supports the administrative needs of the Chair of the Board of Trustees as well as the chairs of the Board sub committees
• Manages documents and Board materials to support the school's archives and historical records
• Manages bookings for the Ignatian Conference Room and North American Martyr's Chapel
• Assist the President with expense sheets, credit card receipts and budget management
• Handles gifts, funeral flowers, Mass cards and cards coming from the President's Office.
• Maintains office supplies.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Google Suite or related software.
• Ability and openness to learn and use Board management software.
• Comfort with Microsoft Excel and/or similar spreadsheets.
• Basic database management knowledge.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality with sensitive information.
• Understanding of clerical procedures and systems such as record-keeping and filing.
• Ability to work independently.

Education and Experience:

• Associate's degree required; Bachelor's degree in related field preferred.
• Five plus years of experience in an administrative role.

Current Openings for Administrative Assistant Principal Jobs at St. Louis University High